The most popular digital document format is PDF, which is interactive, free, and able to preserve and modify the original formatting, fonts, images, layouts, etc. Usually, all systems would have a default PDF reader, and in case it doesn’t, you can download one of the many editors and get going. However, for a user to choose the best suited among several dozens of applications available, one must be very careful not to download the free application available on the Internet as they may contain Malware.
Given that the need for PDF has increased, some players in the market have not lived upto the mark or have sufficient tools for functioning. If you are interested in learning or accessing more PDF files that will help you run your operations smoothly, here are certain tips and tricks that you can use along with downloading the most suitable editor for your system.
Identifying The Most Suitable Editor
First things first, you should identify the most suitable editor that will help you work on PDF and make your life easier. Here you need to ensure that the editor you download is compatible with the latest version of the operating system, especially if it is macOS. At the same time, you should determine if you are looking for an online, paid, or free version, as each version has its pros and cons, and you need to be thorough with the details before you finalize one. Selection is key because, as a user, you need to invest your time in places that will help you focus on enhancement rather than spend time on editing and corrections.
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Adding The Right Tools
For any user, familiarizing with a PDF editor can come in very handy. You should know that it comes with different tools and features that allow you to conduct different functions easily. Some of them are:
- Merging files. This allows you to merge multiple files and create one main file easily. For this, you would need to choose the Combine option and add the files you want to be collated. You need to keep the documents in the preferable order because once you combine them, you will get the main doc in the order you have added the documents initially.
- Page extraction. This, too, is one of the useful things you can work on. The complete opposite of merging files, by using the extract option, you can select and separate the specific pages of the PDF that are useful.
- Protect your file. There is nothing safe with today’s technology. So if you want to ensure that the file is accessible to only selected people and restrict its usability to a handful, keeping it protected is a sensible choice. This way, it does not fall into the wrong hands and is kept within the right group.
Search Becomes Easy
Another beneficial feature that comes within the PDF is the ability to search. The simple search feature allows you to look up any specific information or keyword and helps to point out specific details that can be useful for you. In addition, the Advanced Search options, which can be located under the Edit drop-down, are not only useful but also crucial, especially if you need to find something quickly.
This also has a downfall. In some cases, there might be multiple layers of text or mixed elements on a specific page in PDF which might not allow the search to be completely effective. In addition, it may skip out that section entirely, thus making you conduct your search manually.
Converting The File
Every document type has its features and benefits. So if you are using a Word document or PowerPoint, you can easily convert it to a PDF version and start using it. While this is usually a default thing that can be done, some apps and software will allow you to do the same. However, when you are converting a document to a PDF, there are chances that the original format might not remain the same. Therefore, you might update the format as per the original document once the conversion is done.
While the tips and tricks discussed here are handy, please do not consider them as the exhaustive list. There are so many things that you can do with a PDF, and the more you use it, the more you know. If you want to add a signature, edit the document directly, add a header or footer, change the color scheme – all of this can be achieved if you are familiar with the tools. Not all changes can be implemented instantly, but once you know what the tool does, you can be sure to make the most of it.
Make the most of using and working on PDF files for a better and safer documentation experience.